Onsite Guide for Exhibitors

Exhibitor Set-Up Hours
Day before show: 12:00pm – 6:00pm
Day 1 (AM): 90 minutes before open

Arriving Onsite: Your Step-by-Step Guide

Unloading Your Freight (if driving to show site)

  • Follow our “Exhibitor Unloading” signs located outside the convention center.
  • Temporary parking is available for you to walk your freight inside.
Pick Up Your Badge & Show Materials

  • Look for the “Show Office (Exhibitor Check-in)” booth located near the front entrance of the show.
  • Collect your exhibitor badge and show materials (showcase tags, lead pads, printed show program)
  • Confirm with D2P staff that your Electronic Lead Retrieval app is activated and ready for scanning.
Proceed to Your Booth

  • Confirm your freight has arrived and is in the booth.
  • Make sure booth furnishings are correct (tables, chairs, etc.)
  • Check for additional services ordered such as electrical.

*Important: If your furnishings or freight are not in your booth, please notify D2P staff and/or “Decorator Services” right away.

Display Parts at the Solution Showcase

  • Use your provided tags to display two tabletop parts near the show entrance.
  • Include both your company name and booth number on each tag.

If you need any further assistance during booth set-up, please reach out to D2P staff for help (blue collared shirt & name tag).

Attendee Show Badges

Attendee show badges include their full name, job title, company name and city/state. There is also a QR code available to scan for exhibitors using Electronic Lead Retrieval, which gives you additional contact information.

SHOW BADGE CATEGORIES BY COLOR:

  • RED – Design Engineer, Production Engineer, Manufacturing
  • GREEN – Purchasing Agent Buyer, Supply Chain Manager
  • BLACK – General Manager, Manufacturing Manager, Production Supervisor
  • PURPLE – Business Development, Manufacturer’s Representative, Account Executive
  • BROWN – Owner, President, Director of Manufacturing

Show badges are color-coded into five categories to help you recognize potential customers by their positions. These include engineering, purchasing, management, administration, and sales.

If you are using Electronic Lead Retrieval; open the D2P app, activate your device, and scan the custom QR code on their badge to collect their contact information instantly.

Each badge holder is made with non-glare material, making it much easier to read and to scan QR codes on attendee badges.

Line of Sight Show

Design-2-Part is a “line of sight” show. This refers to the unobstructed view that attendees should have of neighboring booths while walking through an aisle.

Exhibitors are not allowed to place elements in their booth that significantly block the view of other exhibitors’ booths, ensuring fair visibility for all participants at a trade show or event.

The primary purpose of the line-of-sight rule is to ensure all exhibitors have a comparable opportunity to attract attendees by not blocking their neighbor’s view.

This rule is particularly important in linear booth setups where exhibitors are positioned side-by-side along an aisle.

Call: 1-800-225-4535 • Email: interest@d2p.com • Visit: 16 Waterbury Rd, Prospect, CT 06712